Administrative Assistant

Responsibilities

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Collate and distribute mail
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping

Qualifications

• The minimum level of education is a high school diploma or GED.
• Decision-making: Independent decision-making on a daily basis.
• Communications and collaboration: Regular collaboration with other administrators and support personnel, management and clients.
• Organizational skills: Knowledge of organization and prioritization.
• Writing: Proficiency in various writing styles, including creative, professional, technical, and educational.

Physical Requirements

• Ability to sit for prolonged periods.
• Ability to utilize a computer keyboard, computer monitor, adding machine, and telephone for prolonged periods.
• Ability to lift, carry, and transport work-related materials that frequently weigh up to 25 lbs. and that may occasionally weigh in excess of 25 lbs.