Administrative Assistant

The Administrative Assistant provides clerical, document management, and administrative support to office personnel and project teams. This position assists with the preparation, processing, organization, and distribution of project and business documents while supporting daily office operations. The Administrative Assistant contributes to efficient office workflows by providing reliable administrative support and maintaining accurate records in accordance with company standards and procedures. Responsibilities Provides administrative and clerical support to office personnel and project teamsProcesses, formats, transmits, and distributes project and business documents in a timely mannerPerforms word processing, data entry, and document management activitiesRegisters projects, proposals, and related business records within company systemsCreates and maintains project, client, and administrative files and foldersOrganizes, files, and maintains electronic and physical records in accordance with company proceduresAssists with the preparation, assembly, binding, and distribution of reports and project deliverablesFormats, scans, uploads, and archives project and business documentationAssists with answering telephone calls and directing inquiries appropriatelySupports incoming and outgoing mail distribution and other routine office operationsProvides backup support to other administrative personnel during absences, training, meetings, and periods of high workloadMaintains confidentiality of company, project, employee, and client informationAssists with maintaining organized office records and administrative systemsSupports continuous improvement of administrative processes and workflow efficiencyPerforms other duties as assigned Required Qualifications 0 years of related experienceHigh school diploma or GED requiredIf driving for, or on behalf of, any ECS subsidiary, a valid driver’s license is requiredProficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and OutlookStrong organizational skills and attention to detailAbility to manage multiple tasks and meet established deadlinesEffective written and verbal communication skillsAbility to accurately process and maintain documentation and recordsAbility to learn company systems, processes, and administrative proceduresAbility to work both independently and as part of a teamStrong customer service and interpersonal skillsAbility to prioritize workload in a fast-paced environmentAbility to maintain confidentiality and handle sensitive information appropriatelyDependable work habits and a commitment to accuracy and quality Military Qualifications The following US Military ranks would qualify for this position:E-4 ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #38 in Zweig Group’s Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com. ECS is an Equal Opportunity Employer. To learn more, click here.