Administrative Assistant

About the role

The Administrative Assistant plays a key supportive role by providing support to managers, other employees, and office visitors by handling a variety of tasks. This position requires professionalism, positivity, self-motivation, organization, and accuracy. Responsibilities may include front desk activities, ordering office supplies, scheduling meetings/events, data entry, and maintaining files.

Responsibilities

• Answering phones in a professional and effective manner
• Heavy data entry: time cards, field reports, labels, etc.
• Organize project documentation
• Create and maintain Excel spreadsheets
• Provide superior customer service to both internal and external customers
• Event planning
• Coordinating/scheduling project meetings and preparing meeting agendas
• Tracking calendars
• Assisting with purchasing office supplies
• Prepare and track electrical permits
• Provide general administrative support to project teams
• Assisting with basic PC duties (small lump sum billings, permits, reconcile permit accounts, data entry, admin tasks)
• Provides front desk relief and/or additional administrative support to others to meet business and staffing needs
• Prepares routine correspondence (letters, memos, meeting notes)

Requirements

• High school diploma or equivalent required; associate degree in business administration or related field preferred
• Experience in office administration, business communication, or customer service strongly beneficial
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook)
• Education or training in data entry, recordkeeping, or document management systems preferred
• Attention to detail

Benefits

• Salary range: $45,000–$55,000 annually
• Opportunity for a discretionary year-end bonus
• 401k with a 40% employer match (up to federal limit)
• Paid holidays and PTO
• Medical, dental, and vision insurance
• Life insurance and disability insurance
• Flexible Spending Accounts
• Employee Assistance Program
• Significant career growth opportunities

Full compensation package details