Administrative Assistant

About the role

Easterseals-Goodwill Northern Rocky Mountain, Inc. (ESGW) is a mission-driven organization with a broad reach across our communities. Through a combination of human services and Goodwill retail operations, we create opportunities for people to work, learn, and thrive. Employees at ESGW are part of a collaborative, respectful workplace where reliability, professionalism, and teamwork matter. We value people who take pride in their work, support one another, and understand how their role contributes to the bigger picture.

Do you love keeping things organized, accurate, and running smoothly? Are you someone people trust and rely on? The Administrative Assistant for People Services is a key behind-the-scenes role that keeps essential processes on track. This position supports administrative operations, personnel records, and compliance efforts while working closely with internal teams. If you enjoy detail-oriented work, value confidentiality, and want to be part of an organization doing meaningful work, this may be the perfect fit.

Responsibilities

• Maintain complete, accurate, and timely personnel records
• Manage confidential information in compliance with HIPAA, CARF, and ESGW requirements
• Update HRIS records and ensure electronic files are properly maintained
• Compile reports and documentation related to personnel activities
• Track HR training, policy acknowledgements, and compliance requirements
• Conduct and track OIG and SAM reporting
• Process employment verifications and authorized information requests
• Manage HR document destruction schedules
• Track driver licenses, vehicle insurance, and generate annual DMV reports
• Manage the volunteer program
• Complete additional administrative duties and special projects as assigned
• Provide daily backup support for the main front desk to cover breaks and lunch
• Occasional full-day backup support for the main front desk may be required

Requirements

• Regular and predictable attendance in accordance with ESGW policy
• Ability to work independently and collaboratively
• Ability to move throughout the facility and community, with or without reasonable accommodation
• All positions require the completion of a background check. Acknowledging or having criminal convictions does not constitute an automatic bar to employment.

Qualifications

• Education: High School diploma or equivalent
• Experience: Three to five years of administrative experience; Formal administrative or secretarial training may substitute for experience

Skills

• Strong administrative and organizational skills
• Excellent written and verbal communication
• Proficiency in Excel, Word, and PowerPoint
• Ability to learn new software systems
• Ability to handle confidential information with discretion

Benefits

• Medical, Vision, Dental, and Voluntary Products
• Paid Time Off (PTO)
• 401(k) Retirement Plan + up to 4% contribution
• Tuition Assistance
• Flexible Spending + Health Savings Accounts
• 10% Discount on ESGW Services
• Employee Wellness Program
• 30% Discount at Goodwill Stores
• Qualifying employer for the Public Service Loan Forgiveness (PSLF) program

Pay

$18.50 to $19.70 per hour, depending on experience