Administrative Assistant

About the role

EasTec Security Integration & Life Safety Solutions is hiring a full-time Administrative Assistant to support our Operations, Project Management, and Sales teams. This position is ideal for someone who is dependable, professional, detail-oriented, and comfortable managing multiple priorities in a fast-paced office environment. We are an established, growing company with an excellent reputation and room for advancement.

Responsibilities

• Provide day-to-day administrative support to the Operations, Project Management, and Sales teams
• Coordinate project and service schedules, appointments, internal meetings, and team calendars
• Communicate scheduling updates and other important information to the appropriate team members
• Set up and attend meetings, take clear and accurate notes, document key decisions and action items, and assist with follow-up to keep projects moving
• Communicate professionally with customers by phone and email
• Perform accurate data entry and maintain organized company records
• Prepare and organize correspondence, reports, and internal documentation
• Assist with tracking assignments and following up on outstanding items
• Use Microsoft Office and Webex to support daily office activities
• Assist with other administrative responsibilities as needed

Requirements

• One to two years of administrative or professional office experience preferred
• Some college coursework, a college degree, or equivalent professional office experience preferred
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Familiarity with Webex or similar virtual meeting platforms
• Strong written and verbal communication skills
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Ability to manage multiple responsibilities and changing priorities
• Dependable, professional, and able to work collaboratively with multiple departments
• Strong follow-through and an interest in a long-term position with opportunities for growth

Benefits

• Health insurance
• 401(k) retirement plan
• Paid time off
• Opportunities for advancement and professional growth

Pay

Hourly compensation of $18.00-$27.00, based on experience and qualifications.

Schedule

Full-time schedule, Monday through Friday. On-site at EasTec's office.