Administrative Assistant

Overview

Responsible for providing direct administrative support, oversight and organization to the Senior Manager in a professional and efficient manner. Performs secretarial, clerical and administrative services, some of which are confidential and complex in nature.

Responsibilities

• Anticipates the needs and applies strategic business thinking to support the Senior Manager
• Makes appropriate, informed decisions regarding the Senior Manager’s scheduling, manages a complex calendar, scheduling meetings and events using MS Outlook, as well as manages the Senior Manager’s inbox
• Captures and coordinates corporate meetings, departmental functions and detailed travel arrangements at domestic and international level
• Greets and maintains contact with department visitors and clients. Serves as first line of communication between clients and bank while delivering excellent customer service and demonstrate a high degree of professionalism
• Develops and prepares reports, diagrams, charts, documents, and presentations for department staff as directed
• Pull and prepare highly confidential reports on a daily basis by obtaining additional information from other departments as needed
• Prepares quality presentations as needed
• Processes correspondence, files, records and minutes, and performs other specific duties for management staff
• Perform other duties as assigned

Qualifications

• High school diploma or GED, preferred
• Bachelor’s degree in Business Administration, Economic, or Finance, etc
• 5+ years of experience in an executive administrative capacity
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel, MS Word, and MS Power Point)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Strong organizational skills with the ability to multi-task
• Must be able to take initiative, adaptable, and multi-task to meet deadlines

Compensation

The base pay range for this position is USD $20.00/Hr. - USD $35.00/Hr. Exact offers will be determined based on job-related knowledge, skills, experience, and location.