Administrative Assistant

At DXP, we are passionate about what we do and driven to be the best solution for our industrial customers. Since 1908, DXP has been dedicated to delivering the highest quality of customer service through expertise in the products we distribute and the technical services we perform, with a sense of individual pride and company spirit. Throughout your career with DXP, we will encourage and empower you to take an active role in identifying and driving your development, so you feel total confidence in your ability to achieve ongoing success.

About the role

The Administrative Assistant will confirm a large volume of vendor shipment invoices to bill customers, process vendor acknowledgements for purchase orders, ensure accuracy by following written process controls, expedite purchase orders, operate telephone equipment, and handle incoming mail.

Responsibilities

• Confirm a large volume of vendor shipment invoices to bill customers.
• Process vendor acknowledgements for Purchase Orders placed to ensure all information is accurate, following written process control.
• Expedite Purchase Orders per documented process and at the request of Customer Service Reps.
• Follow up on special acknowledgments and red PO’s.
• Communicate invoice and acknowledgment discrepancy issues with the buyer of the PO.
• Operate telephone equipment and refer incoming calls to appropriate personnel.
• Take and relay messages; screen calls for the Regional V.P.
• Receive visitors and provide information over the telephone, as approved by supervisor.
• Perform other general office and clerical duties: daily filing of customer orders, typing, faxing, preparing invoices, stuffing envelopes, photocopying, etc.
• Open and disperse incoming mail.

Requirements

• High School Diploma or GED required.
• Positive attitude, good cheer, proactive, and ability to put ‘team’ first.
• Outgoing, enjoys interacting with people.
• Comfortable with Excel and Word; prior experience with P21 ERP desired but not required.
• Excellent written and verbal communication skills.
• Flexibility and desire to take on additional responsibilities.
• Ability to multi-task while maintaining attention to detail and deadlines.
• Problem-solving, analytical skills, and attention to detail.
• Strong desire to learn, pitch in, and grow with the company.

Working Conditions

• Physical Demand: Standing, sitting, kneeling, and bending for filing and additional administrative tasks.
• Environment: Office setting.
• Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m.

Benefits

DXP offers a comprehensive benefits package for full-time regular employees (minimum 30 hours per week), including:

• Medical, dental, and vision coverage.
• Flexible spending account.
• Paid holidays.
• Life and disability insurance.
• Additional supplemental benefits.
• 401(k) plan eligibility for all employees.

All offers of employment are contingent upon successfully passing a drug test, except where prohibited by state law.