Administrative Assistant

Job Description

We are seeking a detail-oriented and organized Administrative Assistant to support our Training Department during a large-scale employee onboarding initiative. This position will assist with administrative and clerical tasks related to preparing for the onboarding and training of approximately 100 new employees.

Key Responsibilities

• Provide administrative support to the Training Department during employee onboarding activities.
• Perform accurate data entry and maintain training records using Excel, Monday.com, and other systems.
• Aid in preparing onboarding and training materials for new employees.
• Copy, scan, organize, and distribute documents as needed.
• Support scheduling, filing, and general office administrative functions.
• Maintain accurate electronic and physical records.
• Afford assistance to trainers and department staff with day-to-day administrative needs.
• Ensure confidentiality and accuracy of employee information and training documentation.
• Communicate effectively with team members and stakeholders regarding administrative requests and project updates.
• Perform other administrative and clerical duties as assigned.

Required Qualifications

• Experience using Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Experience with document management, photocopying, and scanning.
• Proficiency in word processing and document formatting.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Professional attitude with strong customer service skills.

Preferred Qualifications

• Experience using Monday.com or similar project management tools.
• Previous administrative or office support experience.
• Experience supporting training, onboarding, or human resources functions.