Administrative Assistant

About the role

We encourage all employees to seek out opportunities that will expand their skill set and help achieve personal career goals by providing opportunities of growth and movement throughout the company. This position maintains a professional atmosphere at the Lindon Fulfillment Center Reception desk to serve Employees, Wellness Advocates, Vendors, and Visitors.

Responsibilities

• Support the leadership at LFC, including Director, Senior Director, VP, and Executive VP as needed.
• Greet employees, consultants, and other visitors, directing them to respective meetings, areas, or people.
• Prepare meeting minutes, notes, and internal support materials.
• Coordinate between departments and operating units to resolve day-to-day administrative and operational problems.
• Answer and direct phone calls.
• Provide knowledgeable information about the company to visitors.
• Schedule conference rooms and facilitate group meetings.
• Schedule and manage tours and tour requests.
• Manage visitor WiFi for guests and groups.
• Pick up paychecks and coordinate their distribution with security.
• Manage LFC mail.
• Coordinate with corporate HR on events, passes, and other items as needed.
• Facilitate LFC culture through managing and planning the community outreach program, LFC fun committee, monthly EOM announcements, and the monthly birthday treat.
• Manage the ordering and stocking of supplies, treat cupboard, breakroom, and office supplies.
• Order items needed to support LFC and each department, ensuring purchases are coded to the proper cost center and GL.
• Manage and organize the employee of the month and employee of the quarter programs.
• Manage department expense reporting and assist with budget reconciliation.
• Assist in the Estore and mail room as needed.
• Schedule and facilitate monthly Global Logistics, doTERRA One, and other meetings.
• Coordinate with legal to ensure contracts are saved and managed in Agiloft and SharePoint.
• Perform all other responsibilities as directed.

Qualifications

• High School Diploma or equivalent required; some college preferred.
• Passionate about doTERRA and knowledgeable about the company culture.
• Trained in customer service.
• Positive, happy attitude toward people and the public.
• Able to work well with others in a team environment.
• Ability to communicate professionally and effectively.
• Excellent organizational skills and ability to multi-task.
• Displays integrity in all aspects of job performance, including upholding all company policies.
• Strong analytical skills.
• Able to maintain confidentiality.