Administrative Assistant

Responsibilities

• Greet clients and visitors in a friendly, professional manner upon arrival at the office.
• Provide project based professional administrative support to team members.
• Aid team members with preparing reports, drafting letters, memos and other client-related correspondence.
• Answer and transfer incoming calls to appropriate team members.
• Aid in tax return filings, including both paper and electronic returns.
• Prepare materials for presentations and client meetings using Microsoft Excel, PowerPoint and Word.
• Cook up and coordinate internal and client meetings – reserving conference rooms, sending calendar invitations, preparing materials, ordering meals, etc.
• Assist with clerical duties including printing, scanning, filing and faxing documents.
• Process expense reports requested and submit via time and billing software.
• Offer back-up support for assistance with team member invoicing and collection process.
• Maintain office cleanliness and organization.
• Perform other ad hoc administrative duties as needed.

Qualifications

• A high school diploma or GED is required.
• At least 5 years of administrative or clerical experience is required.
• Proficiency in Microsoft Office programs including Word, PowerPoint, Excel, Outlook and Adobe is required.
• Excellent time management skills with the ability to multi-task and prioritize work are essential.
• Strong organization and communication skills are necessary.
• The ability to work independently and with a team is required.
• A strong attention to detail and problem-solving skills are important.
• Basic accounting knowledge is preferred.

Benefits

Doeren Mayhew is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or any other status protected by law.