Administrative Assistant

Doeren Mayhew is the 36th largest U.S. tax, assurance and advisory firm headquartered in Troy, Michigan with over 25 offices across the country and abroad. Founded in 1932, Doeren Mayhew is positioned for successful future growth. If you want to join a rising firm that is consistently named among the 50 best-managed firms in the nation, this is the firm for you. Doeren Mayhew is seeking a full-time Administrative Assistant to join our Coral Gables, FL office. The Administrative Assistant will provide high level client service and administrative office support. Responsibilities: Client Onboarding and Offboarding Manage onboarding for new individual and business clientsSet up clients and jobs in STAR and tax-preparation softwareNotify appropriate team members when onboarding is completeHandle new business formations and state registrationsManage name availability, incorporations, reinstatements, annual reports, amendments, dissolutions, and entity updatesPrepare and submit IRS Form SS-4/EIN applicationsPrepare Forms 2553 and 8832Obtain required signatures and submit forms to the IRSUpdate or deactivate NLC accounts and jobs in STAR Tax Document Filing and SmartVault Review daily SmartVault notificationsOrganize and file uploaded tax documentsProcess and file physical documents received by the officeUpdate tracking spreadsheets for documents received and workflow statusManage SmartVault invitations and client portal accessHandle document requests from banks, lenders, and other authorized third partiesProvide prior-year tax returns and supporting documents Qualifications: High School diploma or GED required5+ years of administrative or clerical experience requiredAbility to work in the office Monday through Friday, 8:00am to 5:00pm.Proficiency in Microsoft Office programs including Word, PowerPoint, Excel, Outlook and AdobeExcellent time management skills with the ability to multi-task and prioritize workStrong organization and communication skillsAbility to work independently and with a teamStrong attention to detail and problem-solving skillsBasic accounting and tax knowledge preferred Doeren Mayhew is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or any other status protected by law. “Doeren Mayhew" is the brand name under which Doeren Mayhew Assurance, PC and Doeren Mayhew Advisors, LLC and its subsidiary entities provide professional services. Doeren Mayhew Assurance, PC and Doeren Mayhew Advisors, LLC (and its subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations and professional standards. Doeren Mayhew Assurance, PC is a licensed independent CPA firm that provides attest services to its clients, and Doeren Mayhew Advisors, LLC and its subsidiary entities provide tax and business consulting services to their clients. Doeren Mayhew Advisors, LLC, DM Payroll Solutions, Doeren Mayhew Capital Advisors and their subsidiary entities are not licensed CPA firms.