Administrative Assistant

Job Purpose: As the Administrative Assistant, you’ll provide comprehensive administrative and operational support to ensure efficient day-to-day department operations at Denova Headquarters. In addition to coordinating mail, facilities, and office operations, you will serve as the welcoming presence of our corporate office—greeting visitors, assisting guests, and maintaining a professional front desk environment. This role is essential in maintaining an organized, responsive, and professional workplace while supporting multiple departments across the organization. This is a full-time, non-exempt position reporting to the Chief Administrative Officer at Denova Headquarters. What You Will Do: Front Desk & Corporate Office Support Serve as the primary front desk representative, warmly welcoming guests, vendors, and visitorsMaintain a professional and organized reception areaAnswer and route incoming calls and inquiries appropriatelyProvide parking validation and issue employee parking badges Mail, Document & Communication Management Receive, sort, and route inter-departmental mail from clinic locationsScan and forward medical records mail to the Medical Records departmentReceive and distribute packages accurately and efficientlyMonitor Department Headquarters (DHQ) faxes via iFax and route time-sensitive documents such as referrals and medication refill requestsSupport the Quality team with printing and mailing discharge letters as needed Office Operations & Facilities Coordination Order and maintain office supplies and organized inventory levelsMaintain breakroom supplies and organization standardsSubmit and track facilities and maintenance requestsCoordinate with internal facilities contacts and service vendors to ensure timely issue resolutionMaintain strict confidentiality and comply with HIPAA and organizational privacy standardsPerform additional duties as needed to support departmental and organizational goals. What We Need From You: High school diploma or GED required; Associate degree preferred1–2 years of experience in a professional office or reception setting; healthcare experience preferredStrong customer service mindset and professional presenceIntermediate Microsoft Office proficiency (Outlook, Word, Excel)Excellent organizational and multitasking skillsStrong written and verbal communication skillsAbility to work independently and prioritize competing responsibilitiesMust uphold strict compliance with HIPAA and maintain confidentiality at all timesBilingual (English/Spanish) preferred but not required. Your Work Schedule: Full-Time: Monday to Friday, 8:00 AM – 5:00 PM Perks of Being Part of Denova: Comprehensive low-cost medical, dental, and vision insurance. Generous retirement plan with a 3.5% company match. Secure your future with both long and short-term disability options. Enjoy holiday pay, PTO, and life insurance benefits. We offer an employee wellness program and fantastic discounts for all Denova team members. And there's so much more waiting for you! Denova Collaborative Health LLC is an integrated primary care and behavioral health practice based in the Greater Phoenix metropolitan area. Our comprehensive virtual care services are available for residents throughout the entire state of Arizona. We provide a “whole person” approach to health and promote collaboration among our team of primary care providers and specialists. Our unique service integration of primary care, behavioral health, addiction medicine, and wellness enables our team to provide better health outcomes.