Administrative Assistant

About the role

This position provides administrative support and receptionist duties for the Florence, NJ location. The role requires a strong organizational, communication, and multitasking skill set, with experience in front‑office support, assisting visitors, maintaining accurate files and records, coordinating meetings, managing office supplies and mail, and supporting departmental administrative needs.

Responsibilities

• Serve as company receptionist, greet visitors, and ensure proper sign‑in and badge issuance per security program requirements.
• Maintain department files in an orderly fashion.
• Assist the Finance Department with administrative duties.
• Manage departmental supplies.
• Set up and arrange meetings and luncheons as required.
• Apply postage to outgoing mail and sort incoming mail to appropriate departments.
• Assist other departments with clerical duties.
• Perform other duties as assigned.

Qualifications

• Accuracy – ability to work efficiently and with precision.
• Detail oriented – strong concentration on details.
• Ethical – conduct conforming to accepted standards and values.
• Honesty/Integrity – truthful and credible in the workplace.
• Organized – consistently maintains order and structure.
• Knowledge of Epicor is a plus.

Education & Experience

• High school graduate with training in administrative skills.
• One year of general office experience preferred.

Skills & Abilities

• Excellent computer skills required.
• Working knowledge of ERP systems.
• Proficiency with Microsoft Word, Excel, and Outlook.