Administrative Assistant

About the role

Position Summary The Administrative Assistant provides secretarial, technical and organizational assistance to lawyers and other managerial staff, as assigned. This is a dynamic position requiring the ability to demonstrate professionalism, effective communication skills and use of good judgment through understanding of the Firm’s policies as a valued member of a support team. Location: Redwood City, CA

Responsibilities

• Create, revise and print correspondence, memoranda and other legal documents
• Answer and place telephone calls professionally; take accurate and complete messages
• Review electronic and physical mail and other correspondence
• Establish and maintain calendar for principals
• Make appointments and travel arrangements for principals
• Organize client and internal meetings
• Input attorney time and reimbursable expenses
• Prepare client bills and track payments
• Understand and calculate financials related to billing invoices
• Fill printers and copier with paper each morning and during the day as necessary
• Cover Reception as needed
• Complete special projects as assigned

Qualifications

• Ability to manage a varied workload and meet deadlines
• Must be punctual and reliable
• Proficient in MS Word, Excel, PowerPoint, Outlook and other applications as needed
• Strong interpersonal skills
• Must be able to work collaboratively with lawyers and staff, demonstrating strong teamwork and a positive attitude
• Flexibility in daily schedule to accommodate unexpected situations arising from attorneys/legal assistants and other staff
• Excellent written and verbal communication skills
• Ability to proofread typed material for typographical, spelling and grammatical errors
• Ability to type with speed and accuracy
• Ensure confidentiality of all the Firm’s and clients documentation and information

Education and Experience

Associate Degree or higher; 1 to 5 years’ experience as an administrative assistant or paralegal.

Pay

The expected base salary for this position ranges from $85,000 - $135,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.