Administrative Assistant

About the role

The Administrative Assistant supports the plant office by managing daily tasks and ensuring accurate information flows between the plant and corporate office.

Responsibilities

• Inputs daily receipts for incoming raw materials in Excel and Oracle system.
• Prints and updates plant daily/weekly reports, including raw materials, fleet, and inventory.
• Addresses and resolves issues related to orders, such as delays, damages, or discrepancies.
• Handles customer inquiries and updates customer accounts.
• Typing correspondence, data entry, faxing, and copying.
• Answers phones and takes messages.
• Enforces current security sign-in procedures and assists with gate intercom.
• Assists the Office Manager and Accounting Clerk with their duties.
• Performs other duties as assigned by management.

Requirements

• An Associate's Degree or equivalent practical experience (typically 2+ years in an administrative role).
• Proficiency in the Microsoft Office Suite (Excel, Word, Outlook).
• Exceptional organization and time-management skills with a proven ability to manage multiple tasks simultaneously.
• Experience with data entry and maintaining accurate records.

Qualifications

• Previous experience in an accounting or bookkeeping role is preferred.
• Experience with Oracle or a similar ERP system is preferred.
• Communicates clearly in verbal and written form.
• Excellent math skills.

Benefits

• 401(k)
• Health, Dental, and Vision Insurance
• Paid Time Off

Pay

Compensation is commensurate with experience.

Schedule

Full-time position.