Administrative Assistant

Responsibilities

• Perform complex calendar management via Microsoft Outlook.
• Cook up travel arrangements and itineraries (domestic and international).
• Spearhead logistical coordination of meetings and events, ensuring optimal preparedness and execution.
• Prepare and deliver detail-intensive materials, including client reporting, presentation materials, and meeting prep packets.
• Manage internal and external correspondence, and develop and maintain strong relationships with internal teams and external parties, including clients and vendors.
• Aid in new-hire onboarding processes and logistics, including ordering necessary equipment. Update and maintain detailed information in appropriate systems. Perform expense reporting.
• Support special projects (as needed).

Qualifications

• 1-3+ years of administrative experience in investment management, financial services, or professional services.
• Bachelor’s degree (required).
• Strong communication (written and verbal) and interpersonal skills.
• Pristine time-management, organization, and prioritization skills.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• Ability to work collaboratively and independently, while maintaining professionalism and confidentiality.

Pay

This is an 8-12+ month contract opportunity, paying between $27-$33/hour (depending on experience).