Administrative Assistant

C&W Services is the industry leader in cutting-edge maintenance and janitorial programs for facilities ranging from corporate office portfolios and manufacturing plants to large public venues—keeping our client’s facility running smoothly.

About the role

This position covers multiple administrative functions including Payroll, Accounts Receivable, Accounts Payable, Office Management, and Personnel Coordination in a cutting-edge facility.

Responsibilities

• Perform responsible, sometimes confidential, administrative duties in a team-oriented and safety-conscious environment.
• Maintain asset inventory, office machines, and supplies.
• Payroll functions:
  • Process time cards and maintain records/files.
  • Accurately calculate employee pay and balance hours in the payroll system.
  • Verify Kronos against spreadsheets.
  • Process direct deposits and interim check requests.
  • Administer payroll changes, research work orders, and perform data entry into the Cargill system.
  • Prepare accounting reports.
• Accounts payable/receivable functions:
  • Maintain ledgers and correct billing records.
  • Perform credit and collection activities.
  • Data entry of employee timesheets for all operations located in the Cargill facility.
• Perform Personnel Coordinator responsibilities as needed (refer to Personnel Coordinator Job Description).
• Decipher and process transactions.
• Develop and maintain strong working relationships with customers through effective communication and delivery on assignments.
• Communicate with team members to assist in short and long-range planning aligned with company goals.
• Ensure tasks are performed safely, effectively, and efficiently.
• Maintain positive customer and employee relations.
• Follow written and verbal instructions.
• Multi-task and handle numerous interruptions.
• Maintain good attendance in accordance with company policy.
• Perform any and all tasks assigned by the responsible supervisor.

Requirements

• High school diploma or equivalent required; post-high school training in administrative duties/programs preferred.
• 1-2 years of experience in an administrative field.
• Demonstrated proficiency in Office 365, SAP, Workday, UKG, 10-Key, Microsoft Word, Access, Excel, and PowerPoint.
• Strong computer skills and ability to work independently while prioritizing tasks.

Physical Demands

• Ability to lift 25 lbs. on occasion.
• Ability to sit for long periods of time.
• Ability to climb flights of stairs.
• Eye-hand coordination and manual dexterity sufficient to operate office equipment.
• Normal range of hearing and vision to record, prepare, and communicate reports.
• Specific vision abilities include close vision, distance vision, and ability to adjust focus.

Work Environment

• Primarily an office environment with moderate noise levels.
• May be exposed to moving mechanical parts, high places, fumes, airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration.
• Occasional exposure to extreme heat, extreme cold, wet/humid conditions, and very loud noise levels.

Benefits

• Weekly pay on Fridays.
• Comprehensive benefits starting day one, including health, vision, and dental insurance.
• Flexible spending accounts and health savings accounts.
• Retirement savings plans.
• Life and disability insurance programs.
• Paid and unpaid time away from work.
• Employee Perks and Daily Pay Program.
• Company-provided safety apparel and uniforms.
• Advancement opportunities and training for a cutting-edge facility.

Pay

$27.20 - $32.00 per hour, depending on experience.

Schedule

Monday to Friday, 7:00 AM - 3:30 PM.