Administrative Assistant

About the Role

Crow Holdings is seeking an experienced Administrative Assistant to support multiple senior leaders. The ideal candidate is proactive, detail-oriented, and experienced in supporting fast-paced, high-performing teams.

Responsibilities

• Manage multiple calendars, tasks, email communication, as well as planning travel and managing itineraries
• Prepare, submit, and track expense reports
• Prepare documents including correspondence, presentation and report packaging (including graphics, charts and graphs) and spreadsheets
• Retain lists with key business contacts; handle all inbound mail, courier and overnight shipping
• Maintain relevant documents including scanning, saving and organizing folder structures in accordance with document retention procedures
• Assist with special projects as needed, including planning for key stakeholder meetings and events
• Provide backup coverage for Crow Holdings front desk as needed

Requirements

• 10+ years of administrative experience supporting senior leadership, presenting a polished professional presence and excellent interpersonal skills
• Experience making domestic and international travel arrangements to coordinate airlines, hotels and ground transportation
• Highly proficient in MS Office, including using Outlook to manage multiple calendars and contact lists
• Excellent time management and organization skills including the ability to prioritize, support, and anticipate manager needs with initiative and enthusiasm
• Proficient using Concur for travel and expense management
• Confidential, empathetic and diplomatic in all interactions; operates with highest integrity

Schedule

This role is fully in-office at our Dallas Old Parkland Headquarters.