Administrative Assistant

Schedule

Monday - Thursday 7:00a-3:00p (32hrs/weekly)

Position Overview

Responsible to the HSA/Department Head for the completion of various office clerical assignments. Coordinates personnel and medical reports and files. Interrelates and works effectively with all levels of authority.

Essential Job Duties

• Receive and direct all incoming calls; ensures messages are delivered appropriately
• Process incoming and outgoing mail and faxes daily
• Maintain a filing system
• Receive and distribute claims
• Respond to and provide follow-up for Provider/Vendor inquiries as requested
• Order and receive office/medical supplies following AP guidelines
• Assure expense reports contain appropriate documentation and are forwarded to appropriate staff
• Maintain credentialing log for healthcare staff
• Receive and forward all site meeting minutes as appropriate
• Prepare Continuing Education Unit(s) certificates as directed and maintain training binder for all employees
• Maintains Employee files in HR software as well as physical files
• Assists DON/HSA with HR orientation and new hire onboarding and team member functionality
• Provides information for mandatory reports as requested by HSA

Minimum Education/Experience Requirements

• High school diploma or GED
• Formal secretarial training and medical terminology knowledge is desirable

Competencies

• Clear and effective verbal and written communication with all coworkers, supervisors, jail administration, and patients
• Excellent verbal and written comprehension
• Excellent deductive reasoning and problem-solving abilities
• Excellent organizational skills
• Ability to use a computer and use/learn a variety of software, including site-specific computer programs
• Must demonstrate ability to appropriately and safely use standard medical equipment
• Ability to respect the dignity and confidentiality of inmates

Employment Requirements

• Must maintain all certifications, educational requirements, licensing, etc. for this position
• Must have current CPR/BLS certification
• Must have current TB test (taken within one year)
• Must adhere to all facility policies and procedures as well as the policies and procedures listed in the Employee Handbook
• Willing to assist coworkers in the job duties and work overtime if required; may act as a resource to other coworkers
• Maintains confidentiality, dignity, and security of health records and protected health information in compliance with HIPAA requirements

Security Requirements

• Must undergo security training and orientation on facility safety policies and procedures

Physical/Mental Requirements

This position routinely requires (but is not limited to) the following:

• Ability to both remain stationary and move/traverse throughout the facility, including up and down flights of stairs
• Ability to position oneself in different spaces
• Ability to convey and discern information in a conversation, frequently communicate with patients; must be able to exchange accurate information
• Ability to identify and detect objects and assess situations from a variety of distances
• Ability to stay calm in stressful and demanding situations
• Frequently transports objects up to 50 pounds

Work Environment

Work is performed inside a correctional facility. Employees are exposed to some level of risk and/or harm by inmates including exposure to blood borne pathogens. Employee is expected to work in accordance with all security rules and regulations to minimize the risk of danger and/or harm to themselves or other employees.

This response is AI-generated, for reference only.