Administrative Assistant

Consolidated Pipe & Supply is a full-line supplier, fabricator, and manufacturer of pipe, valve, and fitting products and services for natural gas, waterworks, energy, and industrial sectors. Summary: Our company is looking for an administrative assistant to support the sales teams by expediting materials and completing weekly reports. Job Functions (Duties, Responsibilities, and Requirements): The primary duties consist of (but not limited to) the following: Monitor and print invoices from email, distribute as necessary to other sites, and process invoices for company check run schedule. Identify incorrect charges, verify, and create appropriate adjustments within the system. Respond to vendor payment status inquiries. Scan & upload daily vendor invoices. Help with invoicing customers. Filing A/P: Vendor invoices, PODs, BOLs, packing slips, MTRs, credits, freight bills Assist Sales Staff with customer inquiries concerning documentation. Match shipping paperwork for customer’s invoices, sent by corporate. Assist with inventory reconciliations in excel for outside yards. Vendor Credit Maintain and replenish site office supplies. Scanning MTRs into the system Will be backup for the Accounting Specialist Requirements: General understanding of accounting or finance principles Good working knowledge of MS Office applications (e.g. Excel, Word, Outlook) Have the confidence to escalate and ask questions Ability to perform at high levels in a fast-paced, ever-changing work environment and adapt to changing priorities and work demands Strong organizational skills Consolidated Pipe & Supply has never lost sight of who we are: we value relationships, and not just with our customers. We treat our vendors like partners and our employees like family. With a foundation like that, we know that we—and our customers—are ready for whatever comes next. We're always looking for talented people to join our team. We need people like you, who represent our values: Do Good Serve Relationships Loyal Family Innovative Fun We offer not just a CAREER, but a place to call home. At Consolidated Pipe & Supply, we believe in our employees and their wellbeing. We offer competitive benefit plans for our employees. Health Benefits: Consolidated Pipe & Supply offers medical, dental, vision and flexible spending coverage* for you and your family. Insurance: Get Basic Term Life to Accidental Death, and Long-Term Disability coverage*. We also offer voluntary benefits Accident, Cancer, Critical Illness, Life and Short Term Disability insurance through Allstate. You have options that will best fit your needs. *Date of eligibility based on your length of service. Retirement Planning: We offer a 401(k) plan to eligible employees after their first 30 days of employment. CPS offers matching contributions. Vacation: We strive for a balanced life with both our business and home life. As a part of our plan, we offer vacation based on your length of service.