Administrative Assistant

Description

Concern Housing is seeking an Administrative Assistant to be the primary person responsible for general office/administrative assistance as well as certain accounting functions primarily with cash receipts and the data entry/distribution of client checks.

Schedule

Monday – Friday; 8 am – 4 pm

Duties and Responsibilities

• Answers agency phones and greets visitors.
• Opens, screens, date stamps, and distributes incoming mail upon receipt.
• Stamps and mails outgoing mail daily.
• Maintains office supply inventory and prepares purchase orders in the 2nd and 3rd week of each month for review before placing the order, as necessary.
• Types documents, letters, etc., and makes copies as needed by SRO staff.
• Assists Director/Supervisor with secure filing and storage of tenant charts and LIHTC documents and maintains inventory for tax credit audits and OMH supported housing review.
• Assists the Program Director with administrative needs as necessary.
• Collaborates with Property Maintenance department to maintain an up‑to‑date work order system in YARDI.
• Maintains the Office Equipment Room ensuring proper operation of all agency machines (e.g., copier, fax machine, shredder).
• Ensures that all office and other supplies in open, common areas are stocked at all times (e.g., paper in fax machine and printer, stationery, restrooms).
• Primary person responsible for keeping the office neat and orderly (reception area, waiting room, office equipment room, conference room, kitchenette, and all other common areas).
• Oversees rent payment system, including copying and logging all cash receipts and processing tenant check payments.
• Transfers and copies all check information onto an Excel spreadsheet.
• Works with Director and Supervisor to track health‑care outcomes and develop/update care‑coordination database for ongoing community collaboration.
• Remains current with all agency‑required compliance documents and trainings.

Requirements

• Minimum High School Diploma.
• At least four years of administrative experience.
• Proficiency with Microsoft Word and Excel.

Benefits

• Medical Insurance (Agency pays 80% of the premium)
• Affordable Voluntary Dental and Vision Insurance
• Flexible Spending Accounts
• Agency‑Sponsored Retirement Plan
• Employee‑Sponsored 403(b) Retirement Plan
• Agency‑Sponsored Life Insurance Coverage
• Excellent Paid Time Off Package
• Educational Assistance and Scholarship Programs
• Licensure Reimbursement
• Possible Internship/Clinical Supervision
• Referral Bonuses

Pay

$43,680 per year

About the Organization

Concern Housing is a non‑profit agency committed to helping individuals and families live in the community with dignity and enhanced opportunities through the provision of housing and support services. We are one of the largest housing agencies of this kind in New York State, currently serving approximately 1,300 individuals and families in over 240 locations. Concern offers a variety of housing options with individualized support services designed to support personal growth and independence. Our workplace culture thrives by embracing diversity and rewarding innovative ideas. Diversity at our agency means fostering a workplace in which individual differences are recognized, appreciated, respected and responded to in ways that fully develop and utilize each person's talent and strengths.