Administrative Assistant

About the Role

Concern Housing is seeking an Administrative Assistant to be the primary person responsible for general office and administrative assistance, as well as certain accounting functions, primarily with cash receipts and the data entry/distribution of client checks.

Responsibilities

• Answer agency phones and greet visitors.
• Open, screen, date stamp, and distribute incoming mail upon receipt.
• Stamp and mail outgoing mail daily.
• Maintain office supply inventory and prepare purchase orders in the 2nd and 3rd week of each month for review before placing the order, as necessary.
• Type documents, letters, etc., and make copies as needed by SRO staff.
• Assist Director/Supervisor with secure filing and storage of tenant charts and LIHTC documents, and maintain inventory for tax credit audits and OMH supported housing review.
• Assist the Program Director with administrative needs as necessary.
• Collaborate with the Property Maintenance department to maintain an up-to-date work order system in YARDI.
• Maintain the Office Equipment Room, ensuring proper operations of all agency machines (e.g., copier, fax machine, shredder).
• Ensure all office and other supplies in open, common areas are stocked at all times (e.g., paper in fax machine and printer, stationery, restrooms).
• Keep the office neat and orderly (e.g., reception area, waiting room, office equipment room, conference room, kitchenette, and all other common areas).
• Oversee the rent payment system, including copying and logging all cash receipts and processing tenant check payments.
• Transfer and copy all check information onto an Excel spreadsheet.
• Work with Director and Supervisor to track health care outcomes and develop/update a care coordination database for ongoing community collaboration.
• Remain current with all agency-required compliance documents and trainings.

Requirements

• Minimum High School Diploma with a minimum of four years of administrative experience.
• Proficiency in Microsoft Word and Excel required.

Benefits

• Medical Insurance (Agency pays 80% of the premium).
• Affordable voluntary Dental and Vision Insurance.
• Flexible Spending Accounts.
• Agency Sponsored Retirement Plan.
• Employee Sponsored 403(b) Retirement Plan.
• Agency Sponsored Life Insurance Coverage.
• Excellent Paid Time Off Package.
• Educational Assistance and Scholarship Programs.
• Licensure Reimbursement.
• Possible Internship/Clinical Supervision.
• Referral Bonuses.

Pay

$43,680/yr

Schedule

Monday - Friday; 8am - 4pm

About the Organization

Concern Housing is a non-profit agency committed to helping individuals and families live in the community with dignity and enhanced opportunities through the provision of housing and support services. We are one of the largest housing agencies of this kind in New York State, currently serving approximately 1,300 individuals and families in over 240 locations. Concern offers a variety of housing options with individualized support services designed to support personal growth and independence. Our workplace culture thrives by embracing diversity and rewarding innovative ideas. Diversity at our agency means fostering a workplace in which individual differences are recognized, appreciated, respected, and responded to in ways that fully develop and utilize each person's talents and strengths.