Administrative Assistant

Job Duties

• Create reports, filing, scanning and document management
• Enter new PM agreements and update PM renewals
• Create purchase orders for technicians
• Enter vendor invoices into accounting system and process accounts payables
• Maintain documentation for purchases, payments, and other business-related expenses
• Aid with customer questions and follow-ups
• Meet accounting deadlines for month-end process and closing cycles
• Completes in person and online training as needed
• Collecting on customer accounts receivables
• Quoting small repairs to customers for approval.
• Daily reports sent to customers for review.

Requirements

• 1 or more years of administrative assistant experience
• Proficiency in MS Word and Excel, knowledge of pivot tables, v-lookups, etc. preferred

Additional Requirements

• Strong organizational, analytical, problem-solving, oral, and written communication skills
• Ability to meet deadlines and perform high work volume with minimal errors and supervision
• Maintain a positive, cooperative, and teachable attitude
• Comply with and promote the company Safety Policy
• Communicate courteously and proactively with all levels within the company
• Maintain confidentiality concerning financials and customer transactions
• Proactive, self-motivated, detail-oriented, and reliable
• Ability to multitask and work independently, as well as in a team environment
• Ability to pass a full background screening and drug screening
• Ability to travel as needed

Benefits

• Coverage of medical, vision, and dental plans
• Paid holiday and vacation
• 401(k) Plan with multiple investment options
• Training and Development Programs
• Employee discount programs
• Company-paid and voluntary life insurance
• Company-paid and voluntary accidental death & dismemberment (AD&D)
• Company-paid short-term disability