Administrative Assistant

Key Responsibilities

• Attend project-related meetings and calls; accurately take, organize, and distribute meeting minutes and action items
• Compile and prepare weekly reports by gathering updates from project teams and summarizing key information
• Cookordinate and manage communications with vendors, including follow-ups, scheduling, and document sharing
• Maintain organized records of project documentation, reports, and communications
• Assist with scheduling meetings, tracking deadlines, and supporting project timelines
• Provide general administrative support to the team as needed

Qualifications

• Associate or bachelor’s degree preferred
• 1–3 years of administrative, project coordination, or similar experience preferred
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook) or similar tools
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment

Skills & Competencies

• Strong note-taking and documentation abilities
• Professional communication and interpersonal skills
• Time management and prioritization
• Problem-solving mindset
• Ability to work independently and as part of a team

About Coates Field Service, Inc.

Coates Field Service, Inc. is a national corporation with a 76-year history providing comprehensive land acquisition and right of way services to municipalities, utilities, energy providers, and oil and gas companies nationwide. Coates is committed to rewarding the loyalty of the national team of Coates' Employees and is an Equal Opportunity Employer.

Benefits

Coates offers a comprehensive and generous benefits package, including medical/dental, vision, STD/LTD, life insurance, paid time off, company paid holidays, and more!