Administrative Assistant

About the role

The Administrative Assistant will serve as a trusted partner to our Head of Clover Product, Head of FinVAS and other senior leaders, providing proactive, high-impact administrative and operational support in a fast-paced, dynamic environment. The role requires a highly organized, resourceful, and detail-oriented professional who demonstrates strong ownership, sound judgment, and absolute discretion when handling sensitive and confidential matters.

Responsibilities

• Manage and maintain Leaders' complex calendar, appointments and meeting schedules.
• Skillfully schedule meetings across various time zones.
• Arrange detailed travel for domestic/international and accommodations.
• Oversees end-to-end travel logistics.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Cover logistics for meetings, events, and video conferences, including agendas, materials, and meeting minutes as assigned.
• Screen and prioritize incoming emails, calls, and requests, responding or redirecting as appropriate.
• Prepare and submit expense reports and ensure timely reimbursement and tracking.
• Track project deadlines and deliverables to assist the SVPs in staying on schedule.
• Aid with internal communications and special projects as needed.
• Provide support to the Sr Executive Assistant as required on office and other administrative tasks.
• Serve as greeter to facilitate customer visits and other internal leaders visiting the campus.
• Support office activities as key contributor and organizer of Sunnyvale based events.

Requirements

• Proven experience as an executive or administrative assistant.
• Excellent verbal and written communication skills.
• Proficiency in Google Workspace is highly preferred.
• Experience in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is helpful.
• Strong organizational and time-management skills.
• Ability to work independently with minimal supervision.
• Discretion and professionalism in handling confidential information.

Qualifications

• Valid and unrestricted U.S. work authorization.

Skills

• Google Workspace proficiency.
• Microsoft Office Suite proficiency (Outlook, Word, Excel, PowerPoint).

Benefits

Not specified.

Pay

$74,800.00 - $101,200.00

Schedule

Not specified.