Administrative Assistant

Reports to: Building Principal • FLSA Status: Non-Exempt • Work Calendar: 196 Days • Standard Hours Status: Classified

Essential Functions

• Serve as receptionist for the main office: phone and door
• Student Management System – update student information, enter daily attendance/tardies for all students, generate attendance reports (daily & monthly), maintain on a weekly basis, send out attendance and tardy letters weekly
• Bus routes: compile list of student names and addresses for each bus list number on enrollment cards
• Maintain student files of medical notes, parent notes for absences, etc.
• Compile and email daily attendance report for staff
• Student records: obtain new student enrollment information, including health and academic records; properly permit the release of withdrawn student information
• Yearbook – coordinate/compile pictures and sale of yearbook
• End-of-year awards for Awards Day in May
• Report Cards: print and distribute to teachers, create honor roll, post recognition, prepare honor roll awards and other student recognitions
• Volunteer forms: collect and file all background checks; keep database; update names of volunteers for teachers on shared drive
• Maintain a list of students that have restraining orders on file
• Assist the nurse in emergency situations
• Assist Secretary/ECA treasurer in performing duties as needed
• Review and distribute hard copy and electronic school newsletter – bi-weekly
• Record behavior referrals in management system
• School photographer – take photos of all events and visitor presentations
• Distribute awards for FEARSOME 15 math facts incentives
• Post information in the collections cases (main hall and south wing)
• Update electronic sign, Facebook, and Twitter
• Run student birthday report monthly
• Run class list and prepare cover letter for field trips
• Perform other secretarial duties as required by the building principal

Qualifications

• Excellent communication and technology skills
• Maintain confidentiality of all school information
• School secretarial experience preferred
• Knowledgeable and skilled using Word, Excel, etc., and experience with data input
• Excellent attendance record and dependability
• Nurture positive relationships with super-ordinates, subordinates, and peers
• Demonstrate respect for super-ordinates, subordinates, and peers
• Support corporation decisions and direction relative to matters of policy and administrative directives
• Work as a team player