Administrative Assistant

City of Pocatello · Pocatello, ID · 2 wk ago

On-siteAdministrativeFull-time

The Administrative Assistant supports office operations with a focus on administrative tasks, customer service, and database management.

Handles inquiries and provides information to the public, other City departments, businesses, and private individuals.
Coordinates and monitors administrative functions to ensure efficient and accurate work flow and related products.
Manages/maintains various department specific databases, requiring knowledge of department programs and objectives.
Composes correspondence, prepares reports, and assists in invoicing, processing accounts payable and accounts receivable, payroll, and time records.
Supports meetings by providing transcription and coordinating responses to constituent emails and communications.
Assists in special projects that may require independent research and analysis.

High school diploma or GED
PREFERRED: Associates Degree in Office Practices or related field
Three (3) years’ related administrative support experience, preferably in a governmental environment

Knowledge of department programs, objectives, policies and procedures
Customer service principles and procedures
Database management
Principles and procedures of record keeping and reporting
Modern office functions, management, processes and procedures
Operation of standard office equipment and a personal computer and job-related software applications for word processing, spreadsheets, desktop publishing and other required applications

Coordinate and monitor administrative functions to ensure efficient and accurate work flow and related products
Interpret, apply and explain complex information such as regulations, policies or services
Perform complex administrative functions such as record keeping, file maintenance, prioritizing assignments, performing special projects and preparing reports
Perform database management
Answer inquiries and provide information to the public, other City departments, businesses and private citizens
Independently research, compile and organize materials to prepare reports, handle complaints or resolve problems
Operate a personal computer and job-related software applications
Maintain a collaborative and cooperative working relationship with elected and appointed officials, other City employees, and the public
Maintain a professional demeanor and confidentiality of work performed at all times
Communicate effectively in the English language at a level necessary for efficient job performance
Complete assignments in a timely fashion
Understand and comply with all rules, policies and regulations
Perform all duties in accordance with City policies and procedures with regard for personal safety and that of other employees and the public

Similar jobs