Administrative Assistant

About the role

The position is part of the City Attorney’s Office, responsible for providing comprehensive legal services and representation to the Mayor, City Council, City Manager, and City Departments. It involves supporting attorneys and administrative staff with entry-level administrative tasks.

Responsibilities

• Supports attorneys and other administrative staff in the City Attorney’s Office by performing entry level administrative tasks and function-specific business processes.
• Maintains inventory of office supplies, organizes and stocks supply room/closets, kitchen and coffee stations.
• Affords assistance in coordinating logistics for office events (monthly meetings, retreats, conferences, etc.).
• Processes invoices, requests checks, and other basic accounting transactions.
• Answers voicemails and responds to inquiries and directs to appropriate personnel.
• Performs clerical duties such as filing, faxing, copying, preparing meeting materials, and taking minutes.
• Utilizes computer software to complete data entry and research.
• Performs other duties as assigned.

Requirements

• High school graduate or equivalent and three (3) years related work experience; or two-year degree and one (1) year related work experience.
• Experience with Clio case management system.
• Knowledge of Lexis Nexis.
• Superior organization skills and ability to proofread and format legal documents and correspondence.

Preferred Qualifications

• North Carolina Notary Public.
• Minimum of 5 years’ experience working in a municipality or law firm setting.

Conditions of Employment

• The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte.
• The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.
• Final candidates must pass a pre-employment drug-screening test and physical examination.
• During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

How to Apply

Apply online. Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job. You are welcome to visit the City of Charlotte Human Resources Department lobby, where self-service application kiosks are available. They are located in our office at 700 East 4th Street, Suite 200, Charlotte, NC 28202. We are open Monday through Friday, from 9:30 a.m. to 3:30 p.m. (EST), excluding official City holidays. For questions about your application or the hiring process, please email Careers@ci.charlotte.nc.us.

Benefits

The City of Charlotte provides a comprehensive benefits package to eligible employees. Click here to learn more about the City of Charlotte’s benefits.

Equal Opportunity Employer

The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, religion, color, sex, national origin, marital status, age, disability, sexual orientation, political affiliation or on the basis of actual or perceived gender as expressed through dress, appearance, or behavior.