Administrative Assistant

The Chesapeake Bay Foundation (CBF) is the largest regional nonprofit conservation organization dedicated to saving the Chesapeake Bay, its rivers and streams, and the wildlife that call it home. Established in 1966, CBF works through education, advocacy, litigation, and restoration to achieve a healthy and resilient Bay ecosystem. The organization employs approximately 200 staff across offices in Annapolis, MD; Richmond and Virginia Beach, VA; Harrisburg, PA; Washington, D.C.; and 15 field education locations. CBF’s headquarters in Annapolis is the Philip Merrill Environmental Center, the world’s first U.S. Green Building Council LEED‑Platinum building, and the Brock Environmental Center in Virginia Beach is one of the world’s most energy‑efficient facilities.

About the role

The Administrative Assistant will provide critical administrative and operational support for both the Communities & Partnerships Department and the Litigation Department. Responsibilities include coordinating communications, managing department operations, supporting employee committees, and ensuring departmental efficiency. The role also offers high‑level administrative, operational, and budget support to advance the goals of the Communities & Partnerships Department, and supports the Senior Paralegal and Operations Manager for Litigation.

Responsibilities

• Provide administrative support for Communities & Partnerships and Litigation departments, including calendar management, scheduling, meeting coordination, travel planning, and other operational tasks.
• Coordinate departmental meeting logistics and maintain accurate records, notes, and follow‑up actions.
• Assist with planning, monitoring, and maintaining departmental budgets.
• Track department expenditures, process invoices, reconcile purchases, and maintain accurate financial records.
• Utilize financial systems to support budget management, reporting, and forecasting.
• Identify opportunities to improve administrative processes, enhance efficiency, and strengthen team operations.
• Perform other duties assigned in support of departmental and organizational priorities.

Requirements

• Associate degree or equivalent combination of education and experience.
• Minimum of 3 years of administrative support experience, preferably in a nonprofit, community‑engagement, or mission‑driven organization.
• Strong organizational, time‑management, and project‑coordination skills.
• Excellent written and verbal communication skills.
• Experience managing calendars, coordinating meetings, and supporting multiple priorities simultaneously.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint.
• Attention to detail and ability to maintain confidentiality.

Pay

$55,000 – $64,000 per year