Administrative Assistant

About the role

The Administrative Assistant supports office operations by managing front desk reception, assisting staff and visitors, maintaining breakroom and kitchen areas, coordinating meetings and catering, and handling mail and resources. The Assistant plays a key role in representing the firm professionally and ensuring a welcoming, organized environment. This position also contributes to team operations and continuous improvement through active participation, clear communication, and a willingness to learn.

Responsibilities

• Carries out general on-site office tasks such as answering and directing incoming calls, front desk reception, operational support, breakroom and kitchen duties, visitor and staff assistance, and inventory control.
• Responsible for general printing or processing of materials, including office mail distribution.
• Maintains guides, resources, binders, or manuals for knowledge management and sharing. Ensures accuracy of documentation.
• Ensures accuracy of documentation.
• Responsible for meeting and event support to include conference room scheduling, catering and other logistics.

Requirements

• 1- 2 years of experience of administrative or receptionist experience preferred.
• Strong working knowledge of Microsoft Office Suite, particularly Outlook and MS Teams, for communication, scheduling, and collaboration.
• Experience with general office equipment is preferred.
• Ability to build positive relationships and interact professionally with clients, stakeholders, and office staff.
• Strong interpersonal skills, active listening, and respectful engagement with colleagues and clients.
• Proven ability to prioritize tasks, meet deadlines, and follow established procedures.
• Skilled in identifying challenges, asking clarifying questions, and escalating issues appropriately.
• Willingness to learn, accept feedback, and adjust to evolving responsibilities and processes.
• Demonstrates growth by learning from experience and applying feedback constructively.