Administrative Assistant

About the role

Performs payroll, data entry, and clerical duties according to established guidelines. Maintains contact with staff, vendors, and clients while observing confidentiality. Operates a multi-line telephone system to answer incoming calls, directs callers to appropriate personnel, and completes a variety of administrative duties.

Responsibilities

• Works closely with Project Management and supervision daily to prepare, plan, develop, and oversee site projects, establish priorities, and assign resources or capital.
• Retrieves messages from voicemail and forwards them to appropriate personnel.
• Welcomes on-site visitors, determines the nature of their business, and announces visitors to appropriate personnel.
• Enters data as requested.
• Completes payroll processing.
• Maintains PO logs, records, and other cost-related duties, including monthly billings.

Requirements

• Proficient PC skills, including knowledge of Microsoft Office.
• MS Access proficiency required.
• Preferred candidate is knowledgeable of company software such as Vista, Keystyle, and applicant tracking systems (ATS).
• Ability to work independently to accomplish tasks.
• Efficient typing skills.

Working Conditions

• Must be able to lift up to 25 lbs.
• Work is normally performed in a typical interior/office work environment.
• Able to sit or stand for extended periods of time.
• Must be able to wear boots and a hard hat occasionally.

Benefits

Competitive salary and comprehensive benefits package.