Administrative Assistant

About the role

CBIZ is seeking a highly organized and service-oriented Administrative Assistant to provide comprehensive administrative and operational support for our Indianapolis office. This role is critical in ensuring the smooth day-to-day functioning of the office by supporting team members, maintaining office operations, assisting with special projects, and helping create a professional and welcoming environment for employees and visitors alike.

Responsibilities

• Provide administrative support including scheduling appointments, coordinating meetings, preparing expense reports, and assisting with special projects.
• Serve as a backup for front desk and reception duties, including greeting visitors, answering phone calls, and directing inquiries.
• Manage incoming and outgoing mail, packages, and document processing.
• Maintain electronic and physical filing systems and assist with document management activities.
• Cook up conference room reservations and assist with meeting and event setup.
• Order, stock, and organize office supplies while monitoring inventory levels.
• Maintain refreshment stations, kitchen areas, and common spaces to ensure a clean, organized, and professional work environment.
• Aid with workstation readiness for employees utilizing shared or rotating workspaces, ensuring necessary equipment and supplies are available.
• Cook up office deliveries, vendor orders, and facility-related requests as needed.
• Support office operations initiatives and contribute to the overall efficiency and organization of the workplace.
• Collaborate with office leadership and team members to address administrative and operational needs.

Requirements

• Bachelor's degree
• 3+ years of administrative, office support, customer service, or related experience
• A positive, proactive attitude with a willingness to assist wherever needed
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams
• A strong attention to detail and commitment to accuracy
• The ability to work independently while maintaining a collaborative, team-first approach
• A professional demeanor and customer-service mindset when interacting with employees, clients, and visitors

Preferred Qualifications

• High school diploma or GED
• 2 years experience in office environment and preferably performing as an administrative assistant
• Knowledge of administrative procedures
• Proficiency with applicable technology
• Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally