Administrative Assistant

About the role

At Carr, Riggs & Ingram, your career path is just that—yours. We are strong believers in the notion that your career should adapt to and integrate into your life and not the other way around. We invite you to explore our opportunities and learn how CRI can help you reinvent your career path and shape your future. We are dedicated to uniting your professional passions with your individual personal pursuits, creating an empowered workplace for everyone—from interns and admins to staff accountants and future partners. At CRI, #EverybodyCounts.

Responsibilities

• Generation of correspondence
• Data entry
• File maintenance
• Other duties as requested or needed to maintain the efficient processing of documents and communications within the firm's internal operations
• Oversee the phones and transferring calls
• Manage client traffic
• Assist with billing, payment processing, A/R
• Coordinate shipping/receiving all packages through FedEx, UPS, courier service and regular mail, and distribute to employees
• Maintain cleanliness and orderliness of office and kitchen area including supplies
• Manage office supplies including daily restock and maintenance of coffee, drinks and snacks
• Participate in the cross-training of all admin functions across departments
• Collaborate with others on work on projects/tasks outside of their “usual” assignments

Qualifications

• 3+ years of experience
• Experience in a CPA Firm environment preferred
• Ability to work overtime January through April and during peak seasons
• Proficient in Microsoft Office (Excel and Word)
• Well-developed interpersonal skills. Ability to get along well with diverse personalities; tactful, mature, and flexible.
• Ability to operate independently and self-manage projects.
• Ability to perform several tasks concurrently with ease and professionalism.
• Sound administrative skills. Well-developed management skills.
• Ability to establish credibility and be decisive, but able to recognize and support the Partners’ preferences and priorities.
• Comfortable performing multifaceted projects in conjunction with normal activities.
• Excellent written and verbal communication skills.
• Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. CRI will not sponsor applicants for U.S. work visa status for this position or future positions (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa).

Benefits

• 21 PTO days
• 9 paid holidays
• Company-paid long-term disability and life insurance
• Blue Cross Blue Shield medical insurance
• Dental, vision, and short-term disability coverage
• Parental leave
• Flexible spending accounts
• 401(k) retirement plan