Administrative Assistant

Qualifications

• Minimum of 3 years of experience as an administrative assistant with a focus on litigation and administrative tasks
• Legal experience or previous legal assistant experience preferred
• Proactive, strong team player, detail-oriented, flexible, excellent technical, organizational, and communication skills
• Proficiency in using Microsoft Word, Excel, and Outlook
• Experience with electronic document management systems (IManage experience preferred)
• Ability to multi-task and prioritize tasks based on practice groups' business needs and deadlines

Duties

• Aid with the electronic preparation and submission of new client business intake processes, ensuring timely completion
• Prepare and submit Cash Disbursement Requests (CDRs) for processing vendor invoices in a timely manner; monitor invoices
• Perform electronic filings in Federal and Florida State Courts, and with the American Arbitration Association as needed
• Affix emails and documents into the firm's electronic document management system (IManage) while adhering to practice group protocols for document naming
• Assist with attorneys' calendaring and calendar invites
• Provide backup overflow support and coverage for the practice group legal administrative assistants
• Aid with scanning and copying

Pay

Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.

Benefits

• Comprehensive suite of benefits promoting health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans
• Opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs

Application

Candidates must apply using the following URL: https://jobs.dayforcehcm.com/en-US/carltonfields/CANDIDATEPORTAL/jobs/2374. Applications submitted outside of this URL will not be considered.

About the Role

Carlton Fields is an Equal Opportunity Employer/Disabled/Veterans