Administrative Assistant

About the role

The Administrative Assistant will provide administrative support. Under general supervision the position is responsible for professional staff administrative work of considerable difficulty. This is a 12‑month contract position located in a hybrid arrangement in Nashville, TN 37243.

Responsibilities

• Monitor, purchase, and receive supplies for ORCO following state policies, procedures and documentation requirements.
• Provide administrative support to the Fiscal and Grants Manager with contractual and invoice related documents; assist with communications with contracted agencies; assist with yearly accrual audit and organize files.
• Coordinate travel for ORCO; assist with preparation of out-of-state travel following travel regulations and accurate accounting codes.
• Lead scheduling efforts for the office—scheduling meetings between multiple stakeholders, communicating with stakeholders, arranging for assistive technology for meetings such as conference lines and web-based video services.
• Take notes during meetings, maintaining office files and keeping documentation of work products in order and accessible for the office.
• Support program implementation efforts across state public health regions where ORCO is present.
• Coordinate social media releases, website updates (and maintenance), and flyer production (with input from ORCO team and partners).

Requirements

• Bachelor’s degree
• 3 years of professional administrative experience

Benefits

• EPO/PPO Medical Plans
• HMO/PPO Dental programs
• Vision - VSP (Vision Plan Summary)
• 401K Retirement vesting program (VOYA)
• Paid Bi-Weekly/Direct Deposit
• Flex Spending Plan
• Voluntary Life, AD&D, STD or LTD plans

Pay

Pay Rate: $25.00 (W2 only) or $27.00 (INCORPORATED), (No 1099 or C2C)

Schedule

Hybrid work schedule, must be able to work onsite each week. (LOCAL CANDIDATES) Hours: M-F 8AM to 4:30PM CST, 37.5 hours per week.