Administrative Assistant

About the role

Team environment, newly constructed offices, state of the art technology, and a long standing commitment to our employees and the community are just a few of the reasons to consider joining our team! We are looking for an Administrative Assistant that will be responsible for providing administrative and clerical assistance throughout all roles of the Tax and Accounting Departments.

Responsibilities

• Draft, process, and maintain documents and records digitally in a complex electronic document management system
• Type letters, memorandums, reports, etc. from dictated, handwritten, or other sources
• Organizes and maintains department files and records within electronic databases
• Answer telephones and direct calls to appropriate departments or persons
• Schedule appointments and handle necessary notifications including reserving and preparing meeting rooms
• Create and maintain spreadsheets
• Create and process invoices and expense reports
• Assist the Tax Director with tax filings and preparations
• Create Journal Entries

Qualifications

• High School Diploma
• Minimum of two (2) years’ experience in an executive administrative role
• 3+ years’ experience supporting transactional attorneys (in-house experience is a plus)

Skills

• High-level computer skills
• Experience working with an electronic document management system (a plus)
• Excellent typing skills
• Shorthand skills (a plus)
• Advanced Microsoft Office Skills (Word, Outlook, Excel, PowerPoint)
• Prior experience with redlining and comparing
• Knowledge of the English language, correct spelling, punctuation, and usage
• Ability to compose business and legal correspondence
• Familiarity with contracts
• Excellent verbal and written communication skills
• Ability to manage time effectively and establish priorities
• Strong initiative and problem‑solving skills
• Ability to follow instructions and interpret guidelines to make decisions and take necessary action
• Ability to maintain focus in a