Administrative Assistant

About the role

Provide administrative support to staff, project managers, and leadership.

Manage phones, emails, scheduling, and calendars to keep daily operations efficient.

Prepare and format reports, correspondence, and proposals for clients and agencies.

Assist with project tracking, document organization, and filing systems (digital and physical).

Cook up meetings, travel arrangements, and office supplies.

Serve as a welcoming point of contact for clients, vendors, and visitors.

Responsibilities

• Provide administrative support to staff, project managers, and leadership.
• Manage phones, emails, scheduling, and calendars to keep daily operations efficient.
• Prepare and format reports, correspondence, and proposals for clients and agencies.
• Aid in project tracking, document organization, and filing systems (digital and physical).
• Cook up meetings, travel arrangements, and office supplies.
• Serve as a welcoming point of contact for clients, vendors, and visitors.

Requirements

• 2+ years of administrative or office support experience (professional services or consulting firm background is a plus).
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning new software tools.
• Excellent verbal and written communication skills.
• An attention to detail, reliability, and a proactive approach to problem-solving.
• A positive, professional demeanor with a collaborative spirit.

Qualifications

• Experience in a professional services or consulting firm setting is preferred.
• Ability to handle multiple tasks simultaneously and meet deadlines.
• Knowledge of Microsoft Office Suite and willingness to learn new tools.
• Effective communication skills, both written and verbal.
• Attention to detail and strong organizational skills.
• Proactive problem-solving and a collaborative attitude.

Skills

• Administrative and office support skills.
• Microsoft Office proficiency (Word, Excel, Outlook).
• Project coordination and management.
• Client and vendor relations.
• Organizational and time management skills.
• Communication and interpersonal skills.

Benefits

• Competitive salary and benefits package.
• A balance of office responsibilities with occasional opportunities to support field/project staff.
• Career development support and potential to move into project coordination or management roles.
• A supportive team environment where administrative staff are valued as essential partners.

Pay

Competitive salary and benefits package.

Schedule

A balance of office responsibilities with occasional opportunities to support field/project staff.

Benefits

• Competitive salary and benefits package.
• A balance of office responsibilities with occasional opportunities to support field/project staff.
• Career development support and potential to move into project coordination or management roles.
• A supportive team environment where administrative staff are valued as essential partners.