Administrative Assistant

About the role

The Administrative Assistant provides secretarial /clerical services to one or more directors (or a management team) in an assigned area. This may include managing calendars of one or more leaders.

Responsibilities

• Prepares and types a variety of correspondence, records, etc.
• Receives and directs internal and/or external customers
• Maintains and updates files, gathers data and prepares a variety of recurring and special reports
• Handles additional key responsibilities that are more technical in nature and require a more analytical approach, such as auditing data/reports, assisting Managers/Directors in updating and maintaining assigned budgets, and completing additional special projects for the department as assigned.
• Maintains confidentiality of the organization and all customers.
• Completes a variety of secretarial/clerical tasks including transcription of written or dictated materials, processing of invoices and purchase requisitions, making travel arrangements, meeting planning, create and/or type correspondence, agendas, memos, forms, tables, charts, schedules, etc.
• Operates a variety of automated standard office equipment, such as CRT's, personal computers, typewriters or word processors, calculators, photocopying machines, etc.
• Independently develops and maintains spreadsheets and databases to input, maintain and retrieve data, track statistics, monitor activities and to provide regular and recurring reports.
• Able to complete simple analysis
• Schedules and/or reschedules appointments and advises director/staff of schedule changes/modifications.
• Places, receives, and directs phone calls; takes and transmits messages.
• Provides information to callers, or refers them to others.
• Communicates concisely, effectively and to the point in a professional manner both orally and in writing.
• Utilizes the CFL Outlook Inbox/Calendar
• Assists in the coordination of the calendars for the LPI consultants.
• Utilizes the CFL SharePoint and Intranet pages.
• Assists in the coordination of HVN activities.

Requirements

• High school diploma or general education degree (GED) and 3-5 years general office experience required
• Associate's degree preferred
• Must be proficient with multiple standard software(s) on personal computer (Microsoft Work, Excel, PowerPoint, Outlook, Sharepoint, and Internet)
• Must possess excellent interpersonal communication skills and demonstrated ability to independently handle decision making.
• Must be dependable with good interpersonal skills
• Ability to stay focused with multiple distractions
• Cohesively work with team in high stress situations
• C competent in decision-making, problem solving
• Effective time management skills with ability to prioritize workload; self-directed
• Competent in decision-making, problem solving
• Adapt, maintain effectiveness when new information presents and/or situation changes

Qualifications

• Exceptional knowledge of English grammar, spelling and punctuation

Skills

• Keyboarding speed of 65 words per minute (skills tested through Human Resources at an acceptable level)

Benefits

N/A

Pay

$18.00 - $20.00 per hour

Schedule

Full time