Administrative Assistant

About the role

Position Summary: The Administrative Assistant provides administrative and operational support to leaders and team members. This role coordinates calendars, meetings, travel, communications, events, documentation, expenses, and office operations while maintaining a high level of professionalism, organization, and confidentiality.

Responsibilities

• Manage calendars, schedule meetings, resolve conflicts, and coordinate meeting materials and follow-up.
• Provide administrative support, including preparing documents, reports, presentations, and correspondence.
• Manage phone calls, emails, and communications with internal and external stakeholders.
• Coordinate domestic and international travel, including transportation, accommodations, itineraries, and expenses.
• Plan and coordinate meetings, events, conferences, and team activities.
• Process invoices, expense reports, purchase requests, and reimbursements; assist with budget tracking.
• Maintain electronic and physical records, files, databases, and administrative documentation.
• Coordinate with vendors, service providers, and internal departments.
• Monitor office supplies, equipment, and maintenance needs.
• Support special projects and cross-functional initiatives.
• Handle confidential information with discretion and sound judgment.
• Manage multiple priorities and deadlines while providing proactive, high-quality support.

Qualifications

• High school diploma or equivalent; relevant experience preferred.
• 5+ years of administrative or related experience preferred.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent organizational, communication, and time-management skills.
• Strong attention to detail and accuracy.
• Professional, dependable, and customer-service oriented.
• Ability to work independently, collaborate effectively, and adapt to changing priorities.
• Strong problem-solving skills and professional judgment.

Benefits

• Competitive Pay Plans
• Comprehensive Benefits effective the first of the month after 30 days of employment, including:
  • Medical, dental, vision, and life insurance
  • Paid holidays and vacation
  • 401(k) plan with matching contributions
• Healthy Work Environment: Smoke-free, drug-free workplace
• Career Growth: Opportunities for advancement within the organization
• Exceptional Company Culture: Privately-owned with over 30 years of engineered excellence