Administrative Assistant

This role provides administrative and operational support to assigned departments and leaders, serving as a reliable resource to employees and visitors while helping ensure the office runs efficiently.

Responsibilities

Administrative Support

• Provide administrative support to assigned leaders and functional teams.
• Coordinate calendars, meetings, and conference room reservations.
• Schedule interviews, meetings, and other business appointments.
• Prepare, format, and distribute correspondence, reports, presentations, and meeting materials.
• Support travel arrangements and itinerary preparation.
• Process expense reports and reimbursement requests.
• Maintain files, records, and departmental documentation.
• Handle incoming inquiries and route requests appropriately.
• Maintain confidentiality when handling sensitive information.
• Assist with special projects and administrative tasks as assigned.

Office Coordination

• Serve as a primary contact for facilities issues, maintenance requests, and property management communications.
• Assist with ordering and maintaining office, kitchen, and breakroom supplies.
• Support mail distribution, shipping, and receiving activities.
• Coordinate catering orders and meeting logistics.
• Assist with company events, team meetings, and employee activities.
• Submit maintenance requests and coordinate with vendors as needed.
• Support reception and visitor management activities when necessary.

Requirements

• High School Diploma or equivalent required; Associate degree preferred.
• 4+ years of administrative or office support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication.
• Excellent customer service and interpersonal skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Outlook, Word, Excel, and Teams.
• Ability to work effectively both independently and within a team.

Schedule

This role is primarily hybrid, with regular onsite attendance required Tuesday through Thursday at the Rancho Cucamonga office and remote work on Monday and Friday. Standard working hours are 8:00 a.m. to 5:00 p.m. Occasional adjustments to work hours and onsite attendance may be required to meet business needs, support company events, attend meetings, or address operational priorities.

Pay

US$26.00 - US$31.00 hourly. Final compensation offered will be determined based on the candidate’s skills, experience, and qualifications.

Benefits

• Medical, dental, and vision insurance.
• 401(k) with company matching.
• Accrued vacation and floating holidays.
• Designated company holidays.

Offer contingent on successful completion of both a background check and credit check.