Administrative Assistant

Position Title: Administrative Assistant We are seeking a highly organized and detail-oriented Administrative Assistant to support a dynamic executive search team in a fast-paced, client-facing environment. This role is responsible for coordinating complex interview schedules, managing multiple executive calendars, arranging meetings across global time zones, and providing essential administrative support to senior leadership. The Administrative Assistant will also assist with candidate communications, travel arrangements, document preparation, and maintaining accurate records to ensure seamless daily operations. The ideal candidate is a polished, proactive, and personable professional who thrives on organization, anticipates needs, and manages competing priorities with precision. This individual will bring strong communication skills, exceptional attention to detail, and a collaborative mindset to a close-knit team that values initiative, accountability, and creative problem-solving. Salary Range: $65,000 - $75,000 / annually, DOE Responsibilities Coordinate complex interview schedules between senior executives, candidates, and clients across multiple time zonesManage multiple calendars for senior leadership and team members, proactively resolving scheduling conflicts and anticipating upcoming needsArrange virtual and in-person meetings, ensuring all participants receive accurate invitations, confirmations, and relevant materialsCommunicate professionally with candidates, clients, and internal stakeholders to coordinate interviews and follow up on scheduling requestsPrepare meeting agendas, candidate interview materials, reports, presentations, and other business documentsMaintain accurate candidate records, interview timelines, and documentation within internal tracking systemsDraft, proofread, and format professional correspondence on behalf of senior leadershipCoordinate occasional travel arrangements, expense reports, and meeting logisticsSupport daily office operations, team meetings, and special projects as neededIdentify opportunities to improve administrative processes and contribute creative solutions to operational challenges Requirements 1–2+ years of administrative or executive assistant experience in a corporate or professional services environmentExperience coordinating complex calendars and scheduling meetings using Microsoft OutlookProficiency in Microsoft Word, Excel, and Outlook, including basic Excel formulasFamiliarity with applicant tracking systems or similar database platformsExceptional organizational skills and the ability to manage competing priorities in a deadline-driven environmentStrong written and verbal communication skills with excellent grammar, spelling, and proofreading abilitiesHigh level of professionalism, discretion, and attention to detail when handling confidential informationDemonstrated ability to anticipate needs, follow through on commitments, and independently resolve challengesFriendly, outgoing, and collaborative personality with a strong commitment to client serviceAdaptability, reliability, and willingness to take ownership of responsibilities beyond routine administrative tasksBachelor's degree preferred but not requiredAbility to work onsite during the initial training period and transition to a hybrid schedule thereafter Benefits Comprehensive medical, dental, and vision insurance with 100% of employee premiums covered401(k) retirement plan with employer contributionsPaid time off and sick leavePaid federal holidays and additional holiday timeAnnual performance reviews and opportunities for salary growthPerformance-based annual bonus opportunitiesHybrid work flexibility following the initial onboarding periodProfessional development and opportunities to expand responsibilities based on individual interests and strengthsCollaborative team environment with company outings, retreats, and social eventsUnique employee co-investment opportunities If you are a detail-oriented, energetic professional who enjoys keeping people organized, solving problems, and making a meaningful impact within a high-performing team, we encourage you to apply!