Administrative Assistant

About the role

Manages supervisor's calendar, researches and negotiates with hotels, makes complex scheduling arrangements involving multiple parties, independently makes and cancels meetings depending on the subject and attendees, determines what confidential information can be disseminated and to whom, arranges for special room or equipment needs and/or multiple locations & individuals, coordinates domestic and foreign travel arrangements for executive/work unit head, unit personnel and visitors; participates in the planning and coordination of national and international meetings.

Responsibilities

• Independently composes original correspondence for the executive/work unit head's review and signature
• Coordines data collection and provides information to others
• Explains policies of the functional area
• Performs/supervises several administrative functions
• Manages a small work unit
• Analyzes short-term administrative needs of the unit
• Notifies relevant individuals of work progress and inquires as to its status
• Develops filing systems, internal mailing processes and procedures
• Prepares non-routine responses to correspondence
• Serves as liaison between supervisor/manager and HR
• Advises supervisor and provides information regarding HR policies and procedures
• Prepares diversity report

Requirements

• Knowledge and understanding of the programs or activities of the unit served, as well as of the County and departmental administrative guides
• Knowledge of basic principles and methods of a technical or professional field
• Basic math skills
• Intermediate skills in the use of Microsoft Office
• Intermediate skills in the use of agency specific software applications
• Ability to communicate well through written and oral means
• Ability to gather, integrate, and analyze simple data
• Ability to establish and maintain effective working relationships
• Ability to perform complex PRISM functions
• Ability to maintain confidentiality and be sensitive to political issues
• Supervisory experience
• Considerable experience providing administrative support in the assigned functional areas
• Supervises a group of clerical/accounting personnel
• Determines, modifies, and implements administrative policies, procedures and methods to improve office practices
• Designs spreadsheets and databases, provides customized reports to analysts

Qualifications

• 3 to 5 years' experience of administrative assistant work or program coordination experience
• 5 to 10 years of experience working as administrative experience
• Education Required: Associate degree in Business, English, Human Services
• Education Preferred: Bachelor's degree in Business

Skills

• Knowledge and understanding of the programs or activities of the unit served, as well as of the County and departmental administrative guides
• Knowledge of basic principles and methods of a technical or professional field
• Basic math skills
• Intermediate skills in the use of Microsoft Office
• Intermediate skills in the use of agency specific software applications
• Ability to communicate well through written and oral means
• Ability to gather, integrate, and analyze simple data
• Ability to establish and maintain effective working relationships
• Ability to perform complex PRISM functions
• Ability to maintain confidentiality and be sensitive to political issues
• Supervisory experience
• Initiates the full range of processing for complex personnel actions
• Conducts new employee orientation within the assigned functional areas

Benefits

We are specialized in recruiting and deliver the best professional talent of industry and we are committed to deliver best experience for our clients and job seekers. With over two decades of experience in the recruitment industry, we proudly help you to find the next job that matches your professional skills. Our team understands your needs or requirement before starting the recruitment, that enables to find the high quality of talent with high success rate of talent delivery, keeps us continue to be the best in the industry.

Pay

N/A

Schedule

N/A

Benefits

N/A

Company Information

We are specialized in recruiting and deliver the best professional talent of industry and we are committed to deliver best experience for our clients and job seekers. With over two decades of experience in the recruitment industry, we proudly help you to find the next job that matches your professional skills. Our team understands your needs or requirement before starting the recruitment, that enables to find the high quality of talent with high success rate of talent delivery, keeps us continue to be the best in the industry.

Contact

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