Administrative Assistant

About the role

This position handles administrative functions in a field office environment.

Responsibilities

• Maintain an organized workspace to ensure all incoming and outgoing communication reflects BELFOR Practices, Processes, and Standards
• Timely creation of new jobs in JD Edwards as required
• Organize and maintain an up-to-date job file for Estimator/General Manager review
• Use JD Edwards and BCS to maintain vendor list
• Ensure compliance with vendor requirements
• Monthly reconciliation of AP statements
• Customer file maintenance: digital database and physical file system
• Attend BELFOR-sponsored operations and safety training courses as required

Requirements

• Manage front desk functions, including phone calls, visitors, and mail distribution
• Accounts Payable: sort, match, and scan invoices and check requests
• Accounts Receivable: receive payments from customers and deposit funds to appropriate account(s)
• Comprehensive understanding of customer service principles and practices
• Work under time constraints to meet specific timelines
• Attention to detail and a keen sense of safeguarding other people’s property and information