Administrative Assistant

Major Responsibilities

• Maintain a hard copy or electronic calendar for manager(s).
• Independently schedule and reschedule appointments based on manager’s commitments and priorities providing adequate detail to individual items.
• Meet regularly with manager(s) to stay informed of key issues and coordinate workload priorities.
• Cook up requests from clients, managers, and in-house staff, determining action on important or emergency matters or directing them to the necessary contact in absence of manager.
• Cook up travel arrangements (domestic and international) and prepare detailed itineraries.
• Manage expense reports through Concur.
• Organize facilities and catering for conferences, meetings, training, or employee events.
• Create, organize, and distribute presentations or materials needed for meetings.
• Cook up special activities and programs with manager’s input and approval.
• Compose routine correspondence for appropriate signature.
• Process project correspondence, conference notes, & meeting minutes.
• Aid with internal moves and space changes.
• Collect, review, and distribute hard copy and electronic mail. Independently handles mail not requiring manager’s attention.
• Use Enterprise Content Management System (ECMS) to electronically process project records.
• Order supplies and other items as required.

Education And Experience Requirements

• Requires 1-2 years of related experience

Required Knowledge And Skills

• Intermediate to advanced skills in Microsoft Office Suites.
• A skills test may be administered to determine proficiency.
• Working knowledge of SharePoint.
• Working knowledge of Visio.
• Working knowledge of Teams.
• Working knowledge of Concur.
• Excellent oral and written communication skills.
• A skills test in grammar/spelling may be administered.
• Strong organizational skills with attention to detail.
• Experience interfacing with management and customers.
• Professional demeanor.
• Able to handle confidential information.
• Working knowledge of Aconex or other electronic document management system.
• Must be able to work independently.
• Able to work overtime on short notice as required.

Total Rewards/Benefits

• Comprehensive medical, dental, and vision plans.
• Optional disability and supplemental insurance options.
• Generous paid time off (160 hours annually, accrued 6.16 hours per pay period).
• Nine paid holidays.
• Paid parental leave.
• Discretionary bonuses.
• A well-designed 401K plan with matching and profit-sharing components.

About the Role

Bechtel’s Manufacturing and Technology (M&T) Business Unit is designing, building and commissioning a semiconductor fab in Clay, NY. M&T is an exciting and growing business unit that serves customers in the semiconductor, datacenter, life sciences, and electric vehicle markets. M&T strives to exceed our customer objectives through utilizing our agility, innovative technologies, and world class talent. M&T solves the industry's toughest challenges, building both our company and the world for the future.

Qualifications

Headquartered in Reston, Virginia, the M&T global business unit also includes colleagues working in Arizona, Ohio, Texas, India, and additional project locations around the world.

Skills Test

A skills test may be administered to determine proficiency.

Equal Opportunity Employer

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.