Administrative Assistant

Job Summary

The administrative assistant supports the program director and staff by handling clerical tasks, maintaining records, and ensuring compliance with policies and regulations.

Essential Functions

• Accept and screen incoming communications.

• Aid with intake processes.

• Data entry and maintenance of client information.

• Manage case files.

• Manage purchasing and inventory.

• Aid with budget tracking.

• Type and design documents.

• Cook up travel arrangements.

• Support staff with administrative tasks.

Communication and Collaboration

• Work with various staff members and stakeholders.

• Attend meetings and trainings.

• Provide community outreach.

Client Services

• Follow up with clients and families.

• Maintain knowledge of community resources.

• Provide 24-hour on-call services (FAYS and HOPES).

Measurable Deliverables

• Maintain accurate records and documentation.

• Submit reports and requisitions on time.

• Attend required trainings.

• Track budgets and expenses.

• Provide support to staff and clients.

• Meet federal and state regulatory guidelines.

Requirements

• Maintain certificates required for the position including but not limited to First Aid and CPR.

• Valid Texas Driver’s license with a clear driving record and reliable transportation.

• Pass a pre-employment drug screen and random drug screens.

• Provide proof of work eligibility status upon request.

• Pass a pre-employment and biennial criminal background and motor vehicle check (fingerprints needed if applicant has lived out of state within the past 5 years).

Pay

Compensation details are not specified in the job posting.

Schedule

Schedule details are not specified in the job posting.

Benefits

Benefit details are not specified in the job posting.