Administrative Assistant

About the role

The Administrative Assistant for Rosenbach Freight supports compliance and employee relations across the organization, specifically within DOT-regulated freight operations. This role manages and maintains Driver Qualification (DQ) files, coordinates pre-employment and ongoing background checks, and ensures all related documentation is accurate and up-to-date in accordance with federal and company standards. Additionally, the Administrative Assistant serves as the liaison between Rosenbach Freight and Bath Concepts for general HR-related questions and concerns, escalating issues when necessary to maintain a positive and compliant workplace environment.

Responsibilities

• Maintain driver route receipts and other driver-submitted paperwork
• Serve as point of contact with customers to schedule deliveries
• Maintain and audit Driver Qualification (DQ) files to ensure compliance with DOT/FMCSA regulations
• Coordinate and track background checks, MVRs, pre-employment drug screenings, and other DOT-required documents
• Ensure timely and accurate processing of new hire onboarding, including CDL verification and document collection
• Act as the HR contact for employee questions related to policies, procedures, and workplace issues
• Support internal audits and external inspections by preparing and organizing required documentation
• Partner with the freight team to ensure all drivers meet qualification standards
• Assist with updates to HR records, policy documentation, and compliance tracking systems

Requirements

• Bachelor’s degree is preferred
• Minimum 2 years of experience in Human Resources preferred
• Experience with DOT compliance is preferred
• Multilingual preferred (Arabic or Spanish)
• Proficiency in Microsoft Office Software (Excel, Word, etc.)
• Experience with Paylocity is preferred

Skills

• Problem-solving
• Time management
• Team collaboration
• Confidentiality