Administrative Assistant

Responsibilities

• Report directly to a senior-level executives of the organization
• Liaise and coordinate communications and meetings with internal and external stakeholders including C-suite executives e.g. CEOs, CFOs, CROs, government officials etc.
• Proactively manage calendar for senior executives and team, anticipate necessary background material, and effectively resolve conflicts that arise in a professional manner
• Answer phone lines, which entails taking accurate messages and handling calls with appropriate judgment
• Manage several different objectives, projects and/or activities simultaneously
• Use the online and phone travel system to schedule travel arrangements (both domestic and international)
• Maintain client contact list and schedule routine follow-ups with senior executive clients as needed
• Prepare / assemble briefing memos for meetings including interfacing with stakeholders across the enterprise to receive information
• Manage workflow reporting across various projects and prepare dashboard reporting for senior executives and team

Qualifications

• Min 5 Years’ administrative experience with a financial institution supporting senior level management
• Exceptional communication skills, both verbal and written, with the ability to build relationships and effectively communicate with internal teams and executive level management to gather and convey relevant information
• Polished and professional in phone and email communications
• Excellent time management, organization, and multi-tasking skills
• Exceptional analytical, problem-solving and organizational skills
• Advanced computing knowledge: Outlook, Word, Power point, OneNote and Excel
• Team player with exemplary work ethic that thrives in a fast-paced environment
• Ability to interact with senior management under highly demanding conditions
• Strong attention to detail, ability to work effectively under pressure and time constraints
• Ability to work between 8am – 6pm and on-call during outside business hours when executive is traveling or has critical business needs
• Professional, positive, calm under pressure and resilient

Shift

1st shift (United States of America)
Hours Per Week: 40