Administrative Assistant

Qualifications

• Knowledge of office practices and procedures, preferably specific knowledge of district policies, procedures and operations related to Superintendent's office and Board of Education
• Experience in secretarial work of responsible nature
• Ability to operate office equipment and machines including but not limited to typewriter, computer, miscellaneous software, transcription equipment, copiers and calculator
• Able to organize, write and prepare reports, letters, surveys and legal documents of professional quality; able to accurately perform mathematical computations and prepare statistical documentation; able to proficiently take and transcribe dictation, notes and minutes
• Knowledge of basic principles and practices of supervision; ability to train, supervise and evaluate work of others including planning, organizing and prioritizing work
• Possession of valid driver's license and personal car for use on district business
• Able to effectively communicate orally and in written form
• Establishes and maintains effective work relationships with those contacted in performance of duties

Reports to

Superintendent

Job Goal

To perform variety of highly responsible and confidential secretarial and administrative support services for Superintendent and Board of Education

Performance Responsibilities

• Performs complex and responsible secretarial duties to ensure successful coordination, processing, and completion of routine administrative operations for Superintendent and Board of Education
• Prepares and/or coordinates preparation and distribution of public agendas for Board of Education meetings; organizes and oversees set-up of Board Room and other meeting accommodations
• Attends and serves as recorder at Board of Education meetings; takes notes and prepares official minutes for appropriate review and distribution; obtains Board member signatures on documents as needed
• Supervises assigned secretarial/clerical staff; assigns and monitors work, oversees workload and workflow, and evaluates quality and production
• Receives and transcribes dictation; composes routine correspondence independently; prepares reports, correspondence, minutes, policies, memos, forms, resolutions and other documents from dictation notes, rough drafts or verbal instructions
• Covers variety of district administrative meetings; arranges schedules and facilities; takes notes and prepares summaries; prepares and distributes agendas, information and minutes
• Maintains detailed calendar for Superintendent and members of Board of Education; arranges interviews, appointments and schedules as required
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Covers, coordinates, directs and monitors special projects, assignments and activities as assigned
• Transmits directives and decisions on behalf of Superintendent to various employees, departments, school sites and/or community members as assigned
• Establishes and maintains variety of administrative and confidential files and records
• Affords assistance in developing and monitoring budget and other accounting procedures of office; performs related bookkeeping tasks
• Performs other related duties as assigned

Evaluation

Performance of this job will be evaluated in accordance with the District's "Improvement of Professional Services" handbook, Board Policies and Procedures and consistent with collective bargaining agreements when applicable.

Required Test

All applicants must have passed the clerical test within three years of the deadline.

Minimum Application Requirements

• An online application
• Any documents listed below must be submitted by 8:00 p.m. on September 9, 2026
• Resume
• Two (2) Letters of recommendation (dated within 1 year)
• Typing certificate - 40 Net WPM (Five Minute Test) (Valid certificate within three years of the deadline of this bulletin)

Conditions of Employment

• Some positions may require proof of privately owned automobile insurance and the possession of a valid California Motor Vehicle operator's license
• Fingerprint clearance by the Federal Bureau of Investigation and the California Department of Justice is a condition of appointment after all other required job conditions have been met
• Must present verification of completion of Child Abuse Mandated Reporter training or obtain verification within six (6) weeks of hire and annually thereafter, as required by the California Child Abuse Neglect Reporting Act

Non-Discrimination Policy

The Bakersfield City School District (BCSD) is committed to equal opportunity for all individuals in education and in employment. BCSD prohibits discrimination, harassment, intimidation, and bullying in any employment practice, education program, or educational activity on the basis and/or association with a person or group with one or more of these actual or perceived characteristics of age, ethnicity or race, which is inclusive of traits historically associated with race, including but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists, color, ancestry, nationality, national origin, immigration status, ethnic group identifications, religion, pregnancy, marital status, parental status, physical disability, mental disability, sex (including sexual harassment), sexual orientation, gender, gender identity, gender expression, medical information, genetic information, homelessness, foster status, military veteran status, political affiliation or any other basis prohibited by California state and federal nondiscrimination laws consistent with Education Code 200, 220 and 234. Not all bases of discrimination will apply to both education services and employment. If you believe you, or your student, have been subjected to discrimination, harassment, intimidation, or bullying you should contact your school site principal and/or the District's Chief Equity Compliance Officer, Section 504 Coordinator, and Title IX Coordinator, Rona Chacon Mellon, by phone at (661) 631-4864, by email at chaconmellonr@bcsd.com, or in person at 1300 Baker Street, Bakersfield, CA 93305. Copies of BCSD's Uniform Complaint policy, Sexual Harassment policy, and Nondiscrimination policies are available upon request.