Administrative Assistant

Primary Responsibilities

• Organize, maintain, and optimize online filing systems and shared drives to ensure accuracy, accessibility, and version control.
• Manage calendars and schedule meetings, including coordinating participants, and arranging logistics.
• Track projects, tasks, and deliverables across teams; maintain project trackers and follow up on deadlines and action items.
• Maintain inventory of office, program, and operational items; track usage, reorder supplies, and manage vendor coordination.
• Aid with day-to-day administrative tasks to support executive and operational workflows.
• Review, revise, and maintain company forms, templates, and internal documents for accuracy and consistency.
• Ensure forms and documents align with current policies and operational needs.
• Aid with accounting functions, such as expense reports, accounts receivable, accounts payable, and tracking payments.
• Maintain organized financial records and supporting documentation; coordinate with financial department as needed.

Requirements

• Previous experience in office administration or management including ordering office inventory, contacting vendors, and handling department correspondence preferred.
• Previous experience in aviation maintenance administration, aircraft maintenance operations, or a similar role within the private aviation industry preferred but not required.
• Excellent communication skills with the ability to interact professionally.
• Ability to learn multiple aviation maintenance management software (e.g. CAMP Systems) procedures.
• Proficient in Microsoft Office Suite.
• Detail-oriented with a high level of accuracy in record-keeping and documentation.
• Ability to prioritize tasks effectively and manage multiple projects concurrently in a fast-paced environment.
• Flexible mindset with the ability to adapt to changing priorities and operational requirements.
• Commitment to safety, quality, and continuous improvement in all aspects of aircraft maintenance operations.
• Experience with processing expense reports, billing, invoices, and payments.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Relocation assistance
• Tuition reimbursement
• Vision insurance

Schedule

8-hour shift, Monday through Friday

Experience

• Customer service: 1 year (Preferred)

Ability to Commute

Kenosha, WI 53144 (Required)

Ability to Relocate

Kenosha, WI 53144: Relocate before starting work (Required)