Administrative Assistant

Essential Duties/Responsibilities

• Answering and directing phone calls
• Making phone calls
• Taking and distributing messages
• Aiding with business development tasks
• Aiding with bids and proposals preparation and research
• Organizing and scheduling appointments
• Organizing and coordinating meetings
• Receiving, sorting, and distributing incoming mail
• Maintaining filing systems
• Compiling records of office activities
• Photocopying, scanning, and faxing
• Sending emails
• Preparing and sending outgoing mailings and packages
• Typing documents and correspondence
• Checking and entering data
• Updating and maintaining databases
• Coordinating work flow
• Monitoring and ordering inventory of office supplies
• Keeping office area neat and tidy, periodical cleaning
• Running office errands

Qualifications

• Preferred 1 year of customer service experience
• Preferred 1 year of office admin experience
• Proficient in email communication, internet usage and Microsoft Office Suite
• Good numeracy skills
• Accurate keyboard skills
• Strong communication and organizational skills
• Knowledge of office management systems and procedures
• Knowledge of administrative procedures
• Organizational and planning skills
• Time management skills and the ability to prioritize work
• Attention to detail and accuracy
• Problem-solving skills
• Adaptability
• Customer service orientation
• Team work
• Confidentiality
• Valid Driver's License
• Must pass background check
• Must be authorized to work in the U.S.